Running your business is a big responsibility that demands a lot of time. From email responses and long to-do lists to never-ending business meetings, managing daily administrative tasks can become mundane. Consequently, it is imperative to automate some every day recurring tasks with smart software solutions to enhance productivity.
Keeping track of the employees, monitoring business expenses, managing customer complaints, etc. are few activities that need to be performed every day. And these activities can take up a lot of time and reduce overall efficiency. Here, we will look at some of the most common business tasks that can be automated via software development.
1. Responding to Email Contact Requests
Websites today come with a “contact us” option where the customers can reach you directly. But having this option also means that your mailbox will be overwhelmed with the number of emails received every day. And taking longer than 30 minutes to respond to customer emails may significantly reduce your chances of qualifying a lead.
The best way to deal with this is through smart software solutions that automate the responding task. With superior web development, you can immediately respond to every email request and stay connected with your prospective customers.
2. Paying Bills
Paying bills is a huge financial business task that needs to be done recurrently. But most business owners forget to pay their bills on time that not only unfavorably affects their financial health but also impacts their credit score.
Several banks and financial institutions offer software solutions to automate payments. These solutions help to manage your online subscriptions and other bills with ease. Also, they are fully secure and protect your sensitive information.
3. Creating To-Do Lists
When there is so much on your plate, it is easy to forget about small tasks that also require your attention. The best way to rule out this is by creating daily or weekly to-do lists. These lists enhance efficiency and help you complete all tasks within the stipulated timeframe.
But creating to-do lists itself can be laborious. Thankfully, there are several software solutions such as Zapier that automate to-do lists. These solutions prioritize important tasks and even set up recurring tasks for your daily to-do lists so you don’t have to think about it.
4. Posting to Social Media
For any brand to ensure success, having a robust presence on various social media platforms is a must. And for that, you need to consistently share fresh and unique posts that enhance your reach. However, this task of posting on social media can be very exhausting.
Web development solutions such as Hootsuite enable you to schedule social media in advance. You can even make use of chatbots to immediately respond to customer queries. Lastly, software like Sprout Social allow you to curate content and produce real-time reports.
5. Backing Up Data
Regularly backing up important files and data is an important task that requires undivided attention. But it is not possible for business owners to set aside half a day to save files to an external hard drive. Thus, this process needs automation through smart software solutions.
With cloud service solutions such as Dropbox, Google, or Apple, you can automatically back up your data. You can also establish a daily or weekly time for background backup.
6. Recruiting and Hiring
Recruiting new employees is a long procedure that involves various steps. With intelligent software solutions, you can automate few steps of the process and shorten it significantly. For instance, software like ZipRecruiter can help to send out job vacancy notifications to several job sites at once.
Also, solutions like Yello can make it easier to screen through the many job applications and expedite the interview process.
7. Nurturing and Converting Leads
No business owner wants to spend time on someone who will seldom purchase their product or service. And this is why gaining and retaining qualified leads is so important. That said, the process is extremely time-consuming.
With automation, you can improve the lead nurturing process by quickly responding to inquiries and assigning inbound leads to sales reps. Smart software solutions such as HubSpot, Marketo, etc. help to segment your leads and nurture them so they convert into sales.
This is our roundup of the most common everyday tasks that you must automate to boost your business efficiency. There is a huge range of web-based tools out there that can help you to automate the aforementioned tasks. Alternatively, you can get in touch with a reputed web development company to get a software development solution customized to your precise business needs.
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